Creating a PDF
Creating a PDF if you have the Adobe Acrobat Software
If you already have the full version of Adobe Acrobat installed (not the free Acrobat Reader installed on most computers) creating PDF files is a simple as choosing the “Adobe PDF” as your printer and essentially printing to a PDF file. When you print to the Adobe PDF printer you will be queried for a file name and save location. After selecting both and clicking “print” your PDF will be created.
Creating a PDF from Microsoft Word 2007
Microsoft offers a free add‐on that will allow you to save PDF files directly from Word 2007. You can download Microsoft's free Save as PDF add‐in for Office 2007. It allows you to create PDF documents in Word and six other Office applications.
After you download and install the add‐in, follow these steps to create a PDF in Word:
- Click the Office button
- Click “Save As” then click “PDF or XPS”
- In the “Save as” dialog box, select PDF as the file format of choice and choose an appropriate file name.
- Click “Save.”
Creating a PDF from WordPerfect
WordPerfect’s Publish to PDF feature started with version 9. This feature has been improved with each version upgrade and is now much improved with versions 12 & X3. Depending on which version you have the process may vary slightly. Below you will find instructions for converting a WordPerfect document to PDF from WordPerfect v.9 – WordPerfect v.X3
Creating PDF files with WordPerfect 12 & X3
- With your document open, select File > Publish to > PDF.
- In the “Publish to PDF” dialog box, the “File name” textbox in the General tab area shows your file name. By default, the PDF file is saved in the same folder as the original WordPerfect file. You may want to change the location of the file to save it in the folder with your other Web documents. To do this, click on the Browse (folder) button and Select the correct folder.
- Next, the Compatibility Setting should be changed to “Acrobat 5” and the PDF style should be set to “Smallest File.” This setting means that fonts will NOT be embedded in the file; therefore, using Times New Roman will provide the best printed results. With these settings you will automatically have all the settings for the best PDF file to share on the Web or through e‐mail attachment. For example, the resolution of the images in the PDF file will be optimized for the World Wide Web.
- Click on the OK button to save the PDF file.
To check the file for correct conversion and layout, open the PDF file in the Adobe Reader program.
For more information on all options available in 12 & X3 and details on X3 enhancements, please see the Using the Publish to PDF feature in Corel® WordPerfect® page on the Corel website.
Creating PDF files with WordPerfect 10
- With your document open, select File > Publish to PDF. 2. In the “Publish to PDF” dialog box, the “File name” textbox in the General tab area shows your file name. By default, the PDF file is saved in the same folder as the original WordPerfect file. You can change the save folder to any folder meeting your needs. 3. Next, select the PDF style of “PDF for the Web” (see image below) and you will automatically have all the settings for the best PDF file to share on the Web or through e‐mail attachment. For example, the resolution of the images in the PDF file will be optimized for the World Wide Web.
Creating PDF files with WordPerfect 9
- With your document open, select File > Publish to PDF.
- In the “Publish to PDF” dialog box, the “Publish to file” textbox in the Document tab area shows your file name and which folder the file will be saved in. By default, the PDF file is saved in the same folder as the original WordPerfect file. You may want to change the location to meet your needs.
- Click on the OK button to save the PDF file.
NOTE: You can only view this PDF file in Adobe Reader.
How to create searchable PDFs
Below is a non-exclusive list of examples of how to create searchable PDFs. For other word processing and PDF versions/applications, please contact the software manufacturer or an IT support professional.
Save Microsoft Word 2013 as a PDF:
- Click the File tab.
- Click Save As. To see the Save As dialog box in Word 2013, you have to choose a location and folder.
- In the File Name box, enter a name for the file, if you have not already.
- In the Save as type list, click PDF (*.pdf).
- Click Save.
- No need to run OCR if the file is saved from Microsoft Word to PDF.
Scan to PDF in Adobe Acrobat and Apply OCR:
- In Acrobat, choose File > Create > PDF from Scanner. If you already have a scanned image, choose File > Create > PDF from File, and select the file you want to convert.
- Choose View > Tools > Text Recognition.
- Click the In This File option in the Text Recognition panel that opens at the right.
- Designate desired pages and click OK. Acrobat automatically applies OCR to the scanned document or image.
Check and fix suspected OCR errors:
- Open the PDF file.
- In Acrobat, select View > Tools > Text Recognition. The Text Recognition panel in the Tools pane opens.
- Click Find First Suspect. Acrobat identifies suspect characters or words for your evaluation.
- To make corrections, click on the highlighted object in the document and type the corrected text. Click Find Next. If the text is already correct, click Accept and Find to move on to the next one. If the suspect is not a word, click Not Text.
- When you are done, click Close.
Creating a PDF using other software packages
If the preceding examples do not satisfactorily meet your PDF creation needs. If for example you are using an older version of WordPerfect or Microsoft Word that doesn’t support native PDF creation or if you are using a legacy application such a mainframe based document creation system there are still simple options for the creation of PDF.
The following software and web resources can assist you in the low cost or often free creation of PDF from virtually any software package:
Creating a PDF from a paper document
Although you may find it easier to create your PDF natively on your computer, there will be instances where the only place the document exists is on paper. In this case that paper document must be scanned into PDF format before it can be uploaded to eDCA.
Fortunately, because of the widespread acceptance of the PDF format many convenient options exist for achieving this step:
- Many modern copy machines also act as scanning devices with PDF capabilities. If you are unsure of your machines capabilities speak to your IT staff or your copy machine lease provider.
- Many multi‐function copier, fax, printer, scanners offer full PDF creation capabilities. Review your device literature for details about PDF scanning.
- Most business centers (Fedex Office, etc.) will scan documents to PDF at a modest fee